Privacy Policy
How we collect, use, and protect your information
Last Updated:
September 24, 2025
Introduction
PolyScan ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.
By using PolyScan, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our service.
Information We Collect
Information You Provide
- • Contact form submissions (name, email, subject, message)
- • Admin login credentials
- • Asset upload information
- • Feedback and support requests
Automatically Collected Information
- • IP address and location data
- • Browser type and version
- • Operating system
- • Pages visited and time spent
- • Referrer information
- • Device information
How We Use Your Information
Primary Uses
- • Provide and maintain our services
- • Process and respond to your inquiries
- • Send administrative information
- • Improve our website and services
- • Ensure security and prevent fraud
Analytics & Improvement
- • Analyze usage patterns and trends
- • Optimize website performance
- • Develop new features
- • Monitor and prevent abuse
- • Generate anonymous statistics
Information Sharing
We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except in the following circumstances:
When We May Share
- • With your explicit consent
- • To comply with legal obligations
- • To protect our rights and safety
- • With trusted service providers
- • In case of business transfer
Service Providers
- • Cloudinary (image hosting)
- • MEGA (file storage)
- • Email service providers
- • Analytics services
- • Security services
Cookies and Tracking
We use cookies and similar tracking technologies to enhance your experience on our website.
Essential Cookies
Required for basic website functionality, including session management and security.
Analytics Cookies
Help us understand how visitors interact with our website to improve user experience.
Preference Cookies
Remember your settings and preferences for a more personalized experience.
Managing Cookies
You can control and manage cookies through your browser settings. However, disabling certain cookies may affect the functionality of our website.
Data Security
Security Measures
- • SSL/TLS encryption for data transmission
- • Secure password hashing
- • Regular security updates
- • Access controls and authentication
- • Data backup and recovery
- • Vulnerability monitoring
Your Responsibilities
- • Keep your login credentials secure
- • Use strong, unique passwords
- • Log out when using shared devices
- • Report suspicious activity
- • Keep your browser updated
- • Be cautious with personal information
Data Retention
We retain your information only for as long as necessary to fulfill the purposes outlined in this policy.
Retention Periods
- • Contact form data: 2 years
- • Admin account data: Until deletion
- • Analytics data: 2 years
- • Log files: 1 year
- • Asset metadata: Indefinitely
Data Deletion
- • Automatic deletion after retention period
- • Manual deletion upon request
- • Account deletion removes all data
- • Anonymization for analytics
Your Rights
Access and Control
- • Access your personal information
- • Correct inaccurate data
- • Request data deletion
- • Export your data
- • Object to processing
- • Withdraw consent
How to Exercise Rights
- • Contact us via email
- • Use our contact form
- • Provide identification
- • Specify your request
- • Allow reasonable time
- • No fee for requests
Children's Privacy
Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.
If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information from our records.
International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure that such transfers comply with applicable data protection laws and implement appropriate safeguards.
By using our service, you consent to the transfer of your information to countries outside your country of residence, which may have different data protection laws.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us.